Free appointment letter template
An appointment letter issued on joining, confirming designation, date of joining, CTC, probation, working hours, leave, notice period and confidentiality, with a CTC breakdown annexure in the Indian format. Sample letter included.
What's in this template
Lumen Ridge Analytics Pvt. Ltd. Level 9, Cyber Pearl, HITEC City, Hyderabad 500081 · +91 40 4920 3300 · careers@lumenridge.example |
Appointment letter
Ref. no. | HR/APT/2026/038 | Date | 1 October 2026 |
To
Ms. Divya Raghavan
Flat 402, Sai Krupa Residency, Kondapur
Hyderabad 500084
Subject: Appointment as Data Engineer
Dear Divya,
Further to our offer letter dated 15 September 2026 and your acceptance of it, we are pleased to appoint you as Data Engineer in the Data Platform department of Lumen Ridge Analytics Pvt. Ltd. on the following terms and conditions.
Designation | Data Engineer | Department | Data Platform |
Date of joining | 19 October 2026 | Location | Hyderabad, hybrid |
Annual CTC | ₹9,00,000 | Probation | 6 months |
Reports to | Karthik Subramanian, Engineering Manager | Notice period | 60 days after confirmation |
1. Date of joining and place of work
Your appointment takes effect from 19 October 2026. You will be based at our HITEC City office, working from the office three days a week, and may be transferred to any office, client site or group company as business needs require, after discussion with you.
2. Compensation
Your cost to company (CTC) is ₹9,00,000 per annum, as set out in Annexure A. Salary is paid monthly by bank transfer, after deductions required by law such as provident fund, professional tax and income tax.
3. Probation and confirmation
You will be on probation for 6 months from your date of joining. The company may extend probation by up to 3 months, with reasons given in writing. On successful completion, your confirmation will be issued in writing.
4. Working hours and leave
Normal working hours are 9:30 am to 6:30 pm, Monday to Friday, with one hour for lunch. You are entitled to 12 days of earned leave, 8 days of casual or sick leave and the public holidays declared by the company each year, as per the leave policy.
5. Notice period and termination
During probation, either party may end this appointment with 15 days' written notice or salary in lieu of notice. After confirmation, the notice period is 60 days on either side. The company may waive or shorten your notice at its discretion. The company may end your employment without notice for misconduct, as defined in its code of conduct, after following its disciplinary process.
6. Confidentiality and intellectual property
You will keep confidential all information about the company, its clients and its employees during and after your employment. Work you create in the course of your employment belongs to the company. You will return all company property, documents and data on leaving.
7. Other work
While employed with us, you will not take up any other paid work, business or directorship without the company's prior written consent.
8. Verification
This appointment is subject to verification of your educational certificates, previous employment and identity documents, and to a satisfactory background check. If any information you have given is found to be false, the company may withdraw this appointment.
9. Company policies and governing law
You will follow the company's policies and code of conduct as amended from time to time, which are available on the HR portal. This appointment is governed by the laws of India, and courts at Hyderabad will have jurisdiction over any dispute.
Please sign and return the duplicate copy of this letter as a token of your acceptance. We welcome you to Lumen Ridge and wish you a long and rewarding career with us.
Yours sincerely,
For Lumen Ridge Analytics Pvt. Ltd.
____________________ Swathi Reddy Head of People | Acceptance: I have read and understood the terms of this appointment and accept them. Signature: ____________________ Name: Divya Raghavan Date: ____________________ |
Annexure A: CTC breakdown
Component | Monthly (₹) | Annual (₹) |
|---|---|---|
Basic salary | 30,000 | 3,60,000 |
House rent allowance (HRA) | 15,000 | 1,80,000 |
Special allowance | 23,957 | 2,87,484 |
Gross salary (A) | 68,957 | 8,27,484 |
Employer's PF contribution | 3,600 | 43,200 |
Gratuity (provision) | 1,443 | 17,316 |
Group medical insurance | 1,000 | 12,000 |
Employer contributions (B) | 6,043 | 72,516 |
Cost to company (A + B) | 75,000 | 9,00,000 |
Annual CTC: ₹9,00,000
Variable pay: up to ₹90,000 a year, linked to company and individual performance, is paid in addition to the CTC above and is not guaranteed.
Monthly take-home pay is the gross salary less the employee's PF, professional tax and income tax. Your actual deductions depend on your tax regime and declarations.
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