Free event plan template
Plan an event in 9 slides: purpose, the numbers, agenda, venue, budget, owners, a countdown checklist and risks. Sample team offsite included.
What's in this template
Slide 1: Three days in Goa for sixty of us.
- Purpose, agenda, venue, budget and the countdown to March.
Slide 2: Why we are going
- Bring three new teams together after the merger
- Agree on our 2027 priorities
- Have some fun and say thank you
Slide 3: The event at a glance
- 60 People
- 3 Days
- ₹18L Budget
Slide 4: Agenda
- Day 1 and 2
- Arrive, lunch, welcome talk
- Strategy workshops in mixed teams
- Beach dinner and awards
- Day 3
- Team presentations
- 2027 priorities agreed
- Lunch and flights home
Slide 5: Venue and travel
- Sea Breeze Resort, Candolim: 32 rooms held
- Group flights from Bengaluru and Mumbai
- Airport transfers by coach
Slide 6: Where the ₹18 lakh goes
Slide 7: Owners
- Planning
- Ananya: venue and budget
- Karan: travel
- Farah: agenda and speakers
- On the day
- Ananya: host
- Karan: transfers
- Farah: workshops
Slide 8: Countdown
- Done: venue booked and deposit paid
- 8 weeks out: book flights
- 4 weeks out: confirm rooms and dietary needs
- 1 week out: send the final agenda
Slide 9: Risks and backups
- Rain: indoor hall held for all sessions
- Flight delays: day 1 starts after lunch
- Over budget: activities can drop to 10%