Free purchase order template
A purchase order for buying from a supplier, with PO number, vendor, ship-to and bill-to details, itemised quantities and prices, tax, delivery date, payment terms and an authorised signature. Sample order included.
What's in this template
Bluewater Coworking LLC 2201 N Westshore Blvd, Suite 300, Tampa, FL 33607 · (813) 555-0129 · purchasing@bluewatercowork.example · EIN 87-2290413 | PURCHASE ORDER PO-2026-0147 · October 6, 2026 |
PO number | PO-2026-0147 | PO date | October 6, 2026 |
Required delivery | October 23, 2026 | Currency | USD |
Supplier quote ref. | Q-88214, September 30, 2026 | Payment terms | Net 30 |
Vendor | Ship to | Bill to |
|---|---|---|
Summit Office Supply Co., 480 Marietta St NW, Atlanta, GA 30313. Contact: Lena Fischer, (404) 555-0177 | Bluewater Coworking, 2201 N Westshore Blvd, Suite 300, Tampa, FL 33607. Attn: Chris Mendez, (813) 555-0131 | Accounts Payable, same address. ap@bluewatercowork.example |
Items
Item | Qty | Unit price | Amount |
|---|---|---|---|
Ergonomic office chair, model EC-200, black | 10 | $185.00 | $1,850.00 |
Standing desk, 55 × 28 in, white | 5 | $420.00 | $2,100.00 |
Dual monitor arm, model MA-2 | 10 | $65.00 | $650.00 |
Delivery and assembly | 1 | $300.00 | $300.00 |
Subtotal | $4,900.00 | ||
Sales tax (7.5%) | $367.50 | ||
Total | $5,267.50 | ||
Terms
- Payment terms: Net 30 from receipt of a correct invoice quoting this PO number.
- Delivery: to the ship-to address by the required date, between 9 am and 4 pm on weekdays. Notify Chris Mendez of any delay as soon as it is known.
- Shipping terms: FOB destination, with risk passing to us on delivery.
- Invoices must show the PO number and match the items, quantities and prices above. Invoices that do not match may be returned.
- Inspection: goods that are damaged or do not match this order may be rejected and returned at the supplier's cost within 14 days of delivery.
- Changes to items, prices or dates are valid only if confirmed in writing by the buyer.
Please confirm acceptance of this order, with the expected delivery date, by reply to purchasing@bluewatercowork.example within 2 business days.
Authorised by
____________________ Tanya Brooks Operations Manager October 6, 2026 |
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